A common problem that faces all PC users is an over-cluttered inbox. Many inboxes are full to the brim with thousands of emails. It takes twenty minutes to find an email from six months ago. It is impossible to tell at a glance whether something is from a friend or from a website. That’s why you need to keep your inbox fully organized!
Some email providers make this easier than others! Yahoo Mail and Outlook.com (Hotmail) both allow you to create folders, but Gmail is harder: I will cover that in a sec.
Yahoo Mail and Hotmail
First, simply make new folders. Here is an example list of what some could be called:
- Social Networks
- Account Info
- Games etc.
Now you need to go through your inbox, starting from the very first email you ever received. Decide which folder it should go to and move it there. Then repeat the process until every email is in the right place. This can take a very long time, so be patient! Once everything is properly filed, then treat yourself to a nice cup of tea, because you have reached Inbox Zero!
Gmail is a little trickier. The new tabbed inbox design is difficult to navigate and frankly just annoying, so you need to remove that first. Once that’s done, you need to add new labels. Gmail doesn’t allow you to add extra folders or inboxes, so labels are the only way forward! You should add a similar selection to above. Also, you should hide labels that you don’t need, which are:
- All “Categories” Labels
- All “Circles” Labels (unless you want them)
- “Starred” and “Important” (unless you use them)
- “Notes” and “Chats” (unless for some reason you use them)
- “Trash” (Why would you want it?) and possibly “Spam” (It’s a good idea to keep this one showing in case an email is accidentally marked as spam)
Then, finally, begin to start categorising emails! Soon, you will reach Inbox Zero!